Club News:

Taverham FC Annual General Meeting - Minutes - 14/6/2011
8pm at Bob Carter, Drayton

Attending : John Bishop, Tim Stevens, Graeme Davies, Liz Johnson, Paul Stubbs, Steve O'Leary, Jonny Adams, Richard Bradley, Dave Canham, Sarah Grout, Gary Cooper, Vince Steele, Dave Gibbons, Mike Ridout, Danny Hawkins, Mark Sexton, Andrew Moniz

Apologies : Kevin Robinson,

Not represented : u11a, u14a, u14b, Mens Sunday

1. Previous minutes accepted

2. Chairmans Report (John Bishop)
- Thanks to Sharon Stubbs for helping out with the treasurer role throughout the season.
- Thanks to Sarah Grout for her help in the treasurer role for the past few seasons.
- Thanks also to Taverham parish council, the local schools (notably Tav Jnr and Ghost Hill) and all club sponsors.
- Thanks to Tim Stevens for sorting out the FDC training for 2011/12, the FDC presentation day and his ongoing work with Taverham Parish Council, Hinks and other various issues throughout the season.
- The season has been a successful one with a number of teams winning their league and others winning cup competitions and tournaments of late.
- Its been disappointing for a few with injuries and a shortage of players making it difficult. Thanks to all players, coaches and parents.
- New fees for 2011/12 previously agreed as per April committee minutes.
- Premium training for 2011/12 at FDC as per April committee minutes.

3. Secretary's Report (John Bishop)
- FA affiliation completed, this totalled £717.
- Fundraising throughout 2010/11 has been non existent. Lengthy discussions around ways to improve this throughout the meeting. General consensus was that since loss of Hinks, various age groups had become fractured and tended to look after themselves as opposed to raising funds for the club as a whole. All agreed this was something that required attention in 2011/12 season. Mark Sexton agreed to take on the role of Fundraising Secretary for 2011/12. ACTION Mark to chair a meeting involving parent representatives from each age group to brainstorm ideas and ways of bring the club together/fundraising ideas.
- Fines payment has been pretty good, these mainly adult throughout the season. Looking at accounts some appear to have slipped through and this must be something we target in 2011/12. ACTION Andrew Moniz.
- Reminder to all teams that club colours are dark blue shirts, black shorts. Please comply with this when ordering future kits.
- Secretary role still to be filled. Tim to discuss with Becky, parent of the under 7's who is interested in the role. ACTION Tim.

4. Youth Secretary (John Bishop)
- Thanks to Michael Waterson for his work over recent years in this role.
- This role remains vacant.
- Team applications have all gone into NYFC and NENYL (these t.b.c by league).
- FDC presentation was a great success. John keen for everyone to attend the 2011/12 event. We appreciate it was short notice this season and there were one or two teams who had genuine reasons why they couldn't attend with 3 out of 4 coaches away etc. On the flip side there were teams who chose not to attend and this was disappointing. Agreed to provide a date for this event well in advance for end of 2011/12 season. Provisional date of Sunday 27th May 2012 proposed. To be confirmed at the next committee meeting along with details of venue.

5. Vice Chairman (Tim Stevens)
- Tim welcomed Andrew Moniz who is interested in helping the club out with the treasurer role for the 2011/12 season.
- Thanks to John for his help and hard work throughout the season, in particular covering the chairman and secretary roles whilst also helping out with the youth secretary and treasurer roles on and off.
- Thanks to Paul Stubbs for his great work with the under 6's each season. Unsung hero for the club as this is a vital age to get children on board before they move elsewhere. Costessey were noted to have attracted a few players at this age group recently, this since their new clubhouse. Something to watch out for going forward.
- John Wilson, under 9's has agreed to sponsor some player of the month trophies for the club, these will run Sep to April 2011/12 with photo on front page of website for player. JB and TS to review monthly nominations. Several people proposed this be named Clubman of the season. This accepted as a more inclusive title.
- Further discussions over FDC and teams not turning up - as above.
- Hinks Meadow starting to recover a little following recent rain. New contractor waiting for rain before he can begin his annual schedule.
- Thanks to all for Sainsburys and Tesco vouchers - 38 balls purchased as a result, this fantastic and something to work on next season.
- Thanks to Mark Sexton for stepping in saving the girls team at the last minute. Things now appear to be moving in the right direction.
- Thanks to Mark Sexton for organising Taverham Fayre stall and the associated football tournament which this year is likely to exceed previous entries with 18 teams playing. This entails a huge amount of work behind the scenes, especially this year following involvement of Norfolk County FA and some affiliation issues with local schools. Big Thanks on behalf of the club.
- Reference made to Magpie Music offering free kits following collection of CD's & DVD's - ACTION Tim to place details on club website.

6. Treasurer (Sarah Grout)
- Sarah Grout handed a set of 2010/11 season accounts. These audited by Westgarth Turner Accountants, Norwich & Dereham. Some notable reductions in income, chiefly fundraising which has dropped from £1,791 in 2009/10 to £554 in 2010/11. Players subs remained steady between the two season. Income over expenditure was negative £3,490 against a surplus of £1,160 for previous season. Acknowledgement that this was mainly down to number of one off expenses in preparation for Hinks, e.g compound, goals etc. Barclays balance as at 31st May 2011 was £11,235, albeit there are a number of expenses from this season to be deducted, as such this expected to close well down on this figure for start of new season.

7. Web/Press (Tim Stevens)
As always, teams encouraged to send articles, news and reports into Tim for use on website or within local newsletters. The club gets valuable newsletter space for free so lets make use of them.

8. Coaching Dev (Graeme Davies)
Club audit due and first aid booking to be set up as per AOB.
FA Skills day to be set up - info to go onto website. ACTION Tim.
Nothing further to report with season currently finished

9. Election of Managers for 2011/12 season
Under 6 - Paul Stubbs
Under 7 - Paul Stubbs
Under 8 x 2 - Steve O'Leary & Jonny Adams
Under 9 x 2 - Kevin Bassham and Richard Bradley
Under 10 x 2 - Dave Canham and Steve Jones
Under 11 - Graeme Davies
Under 12 x 2 - Jamie Smith & Tim Stevens
Under 13 - Paul Stubbs
Under 14 x 2 - Gary Cooper & Vince Steele
Under 15 x 2 - Paul Baston & Ray Powles
Under 15 girls - Mark Sexton
Under 16 - Dave Gibbons
Sat Mens - Danny Hawkins
Sun Mens - Ian Sycamore
Ladies 11 - Michaela Yeates
Ladies 7 - Rebecca Batley
Vets - John Bishop
Above Proposed by Graeme Davies, seconded by Mark Sexton.

10. Election of Committee for 2011/12 season
President - Chris Bussens
Director of Football - Ray Watling
Chairman - John Bishop
Vice Chairman - Tim Stevens
General Secretary Vacant
Treasurer - Andrew Moniz (proposed)
Youth Secretary - Vacant
Adult Mens Secretary - Ray Watling
Womens Eastern Region
Secretary - Liz Johnson
Club Welfare Officer - Kevin Robinson
Coaching Development Officer - Graeme Davies
Schools Liaison Officer - John Bishop
Parish Council Working Group - John Bishop/Tim Stevens
Press Officer - Tim Stevens
Website Manager - Tim Stevens
Fundraising Secretary - Mark Sexton
Above proposed by Tim Stevens and accepted by Paul Stubbs

11. AOB
- Dave Gibbons to run 5 goalkeeper training sessions in July & August, all encouraged to attend - ACTION Tim - details to be posted on website.
- Mark Sexton requested help for stall at Taverham Fayre on Saturday 2nd July. Volunteers thin on the ground, all age managers asked to forward email to their teams requesting their support.
- Graeme Davies looking to set up first aid course for all coaches that require it. Coaching audit to be undertaken shortly, this will assist with establising who requires first aid as per above.

Meeting concluded 2150
Date of next meeting - tbc.